COMPLETE EXPORT PROCEDURE

COMPLETE EXPORT PROCEDURE

STEP 1:

·         Source Buyer

·         Contact with Buyer

·         Offer them your price, send pictures of product, your factory / warehouse images

·         Try to convince them to start business relationship with you

STEP 2:

·         Send them proforma Invoice / Contract

·         Get singed copy of proforma invoice / contract

·         Buyer will open LC, ask them send you a draft of LC, check it with carefully

·         Receive LC from Advising Bank

·         Plan for shipment in accordance LC dates

STEP 3:

·         Start production

·         During production, if buyer wants sample approval, you must get such approval from buyer or their nominated agent

·         Arrange packing material with shipping marks

·         Start packing

·         If buyer wants final inspection at your premises, you must get inspection certificate from buyer or their nominated agent

STEP 4:

·         Contact with shipping company and check their vessel’s schedule which is suitable to you

·         Prepare documents for customs clearance

·         Contact with your custom clearance agent and handover documents for custom clearance

·         Arrange container from shipping company as well as contact with transporter

·         Co-ordinate with your custom agent, shipping company and transporter

·         Stuff cargo into container

·         When your cargo will reach on port, if you need fumigation or inspection at port, contact with concerned companies

·         Your agent will get clearance from custom department and will hand over cargo to shipping company for loading on vessel

STEP 5:

·         Prepare a B/L draft (and other certificates, if necessary) as required in the LC and send to shipping company

·         Get copy of B/L draft from shipping line and check it very carefully and make sure all data is as per your requirement

·         Get original B/L and other certificates (if required) from shipping line

·         Prepare all export documents and process CERTIFICATE OF ORIGIN from chamber of commerce

·         Get inspection certificate from buyer’s agent or inspection company

·         If you are working on CIF basis, send a copy of invoice and BL to insurance company and get insurance policy

·         After completion of documents, submit all documents with few extra copies to your bank along with ORIGINAL LC and you must hold a copy of LC in your record

·         Now your bank will check documents and confirm all documents are compliance as per LC and dispatch documents to your buyer’s bank. Get courier number from your bank as well as bill number for your record.

·         After receiving payment, your bank will credit amount in your account

·         If you are claiming rebate / duty drawback, you can prepare rebate documents.

 

Reference:  https://www.youtube.com/watch?v=vznxfgfpLM0